Miscellaneous Procurement Standards
Procurement Generally
When making purchases with federal funds, RISE Charter School will follow its procurement policies and procedures which reflect applicable State and local laws and regulations, provided that the procurement practice also conforms to applicable Federal law and the standards identified in applicable federal regulations. See Policies 7410, 7408, and 7420.
Authorization and Control
It is the policy of RISE Charter School to conduct its purchasing program in a manner to ensure optimum use of RISE Charter School funds. The Board, or its designee, reserves the right to determine what is in the best interest of RISE Charter School.
Micro-Purchase Procedures
Notwithstanding the process for Executive Director-approved purchases outlined in Policy 7405P, when using federal funds, the Executive Director or designee may purchase supplies or services using simplified acquisition procedures when making aggregate purchases of $3,000 or less, and when making such purchases shall otherwise comply with all applicable RISE Charter School purchase order procedures.
Simplified Acquisition Procedures
When procuring goods or services, whether with federal or state funds, RISE Charter School shall comply with all requirements and procedures set forth at RISE Charter School Policies 7410, 7408, and 7420 and applicable Idaho law. For purchases less than the federal Simplified Acquisition Threshold (currently $150,000), the Board may adopt small purchase procedures which do not otherwise conflict with RISE Charter School Policies 7410, 7408, and 7420 or applicable Idaho law. Absent such Policy, all purchases for amounts less than the simplified Acquisition Threshold, shall comply with the requirements and procedures set forth at RISE Charter School Policies 7410, 7408, and 7420 and applicable Idaho law.
Cooperative Purchasing
RISE Charter School may cooperatively enter into contracts with one or more districts to purchase materials necessary or desirable for the conduct of the business of RISE Charter School provided that the purchasing cooperative follows State purchasing and federal procurement requirements.
Personnel Conflicts of Interest
No employee will make any purchase or incur any obligations for or on behalf of RISE Charter School from any private business, contractor, or vendor in which or with which the employee has a direct or indirect financial or ownership interest.
Purchases or contracted services from any private business or venture in which any employee of RISE Charter School has a direct or indirect financial or ownership interest will be made on a competitive bid basis strictly in accordance with the following procedures:
1. The interested employee, the business, the contractor, or the vendor will fully disclose, in writing, the employee’s exact relationship to the business, the contractor, or the vendor;
2. The affected business, the contractor, or the vendor may submit a bid in compliance with the specifications outlined by RISE Charter School;
3. The interested employee will not be involved in any part of the bidding process, including but not limited to, preparing specifications, advertising, analyzing, or accepting bids; and
4. This policy will apply to any organization, fund, agency, or other activity maintained or operated by RISE Charter School.
No employee will solicit gifts, gratuities, favors, prizes, awards, merchandise, or commissions as a result of ordering any items or as a result of placing any purchase order with a business, contractor, or vendor on behalf of RISE Charter School nor accept anything of monetary value from a business, contractor, or vendor except for unsolicited gifts of $50 or less in value.
Violations
Any RISE Charter School officer, employee, or agent who violates this policy may be subject to disciplinary action, including but not limited to a fine, suspension, or termination. Violations of law shall be referred to the local, State, or federal authority having proper jurisdiction.
Cross References:
§ 7218 Federal Grant Financial Management System
§ 7235 Fiscal Accountability and IDEA Part B Funds
§ 7237 Retention of Records Relating to Federal Grants
§ 7320 Allowable Uses for Grant Funds
§ 7320P1 Determining Necessity and Reasonableness of Expenses
§ 7400P2 Procurement Methods Under a Federal Award
§ 7405 Public Works Contracting and Procurement
§ 7407 Public Procurement of Goods and Services
§ 7410 Petty Cash Funds
§ 7408 Entering into Professional Service Contracts
§ 7420 Personal Reimbursements
Legal References:
I.C. § 18-1351 Bribery and Corrupt Practices – Definitions
I.C. § 33-316 Cooperative Contracts to Employ Specialized Personnel and/or Purchase Materials
I.C. § 74-401 et seq. Ethics in Government
2 C.F.R. § 200.67 Micropurchase
2 C.F.R. § 200.88 Simplified Acquisition Threshold
2 C.F.R. § 200.317 Procurement by States
2 C.F.R. § 200.318 General Procurement Standards
2 C.F.R. § 200.320 Methods of Procurement to be Followed
Policy History:
Adopted on: December 13, 2021
Revised on:
Reviewed on: