Policy 4500P1 - Public Gifts to the School

Public Gifts/Donations to the Schools 

The following basic principles shall apply to all gifts accepted by the Charter School: 

  1. Gifts to employ “regular” full- or part-time personnel shall be discouraged; 

  2. Gifts that involve significant costs for installation or maintenance, or initial or continuing financial commitments from Charter School funds shall be discouraged; 

  3. Gifts worth greater than or equal to fifty dollars to individual members of the staff by students, parents, or organizations shall be discouraged; 

  4. Gifts on a matching basis requiring money, property, or services by the Charter School shall be discouraged; 

  5. Gifts to the Charter School become the property of the Charter School and are subject to the same controls and regulations that govern the use of all Charter School-owned property; 

  6. Any purchased to be funded by a cash donation must be processed in accordance with Charter School policy; 

  7. Gifts that meet the definition of a fixed asset as outline in the Charter School policy on inventories must be added to the school’s fixed assets inventory; 

  8. No Board member or Charter School administrator having any discretion in connection with contracts, purchases, payments, claims or other pecuniary transactions of the Charter School shall solicit, accept or agree to accept any pecuniary benefit from a person known to be interested in or likely to be interested in any such contract, purchase, payment, claim or transaction; 

  9. Gifts with a value of $1,000 or less will be accepted by the authority of the Executive Director, program manager, or other designated administrator... Gifts with a value in excess of $1,000 but less than $10,000 will only be accepted by the authority of the Executive Director. Contributions with a value in excess of $10,000 will be presented to and acted upon by the Board of Directors; and  

  10. At the time of acceptance of the gift, there will be a definite understanding with regard to the use of the gift. It is the responsibility of the Executive Director or designee to approve and accept the gift, process the appropriate forms to update inventory, and to send an acknowledgement letter to the donor.