Parent Organizations and Booster Clubs Procedures

Purpose 

This procedure establishes requirements for recognized parent organizations, PTOs, booster clubs, and similar support organizations operating in support of RISE Charter School. 
 

Recognition 

Organizations seeking recognition by RISE Charter School shall submit the following to the Executive Director: 
 

• Organization name and purpose 
• Current officers and contact information 
• Bylaws or operating procedures 
• Annual activity plan, if applicable 
   

Recognition may be revoked at any time for failure to comply with Board policy, administrative procedures, or applicable law. 
 

Fundraising Approval 

All fundraising activities conducted on behalf of the school, using the school's name, logo, facilities, students, or programs, require prior approval from the Executive Director or designee. 
 

Fundraising requests should be submitted at least fourteen (14) calendar days prior to the proposed activity. 
 

Approval may be denied if the activity: 
 

• Conflicts with another school fundraiser or event; 
• Creates an undue burden on students, staff, or families; 
• Presents safety, legal, or financial concerns; or 
• Is inconsistent with the mission or values of RISE Charter School. 
   

Financial Practices 

Organizations shall: 
 

• Maintain accurate financial records; 
• Use funds only for approved purposes; 
• Provide financial reports upon request; 
• Not open accounts using the school's tax identification number without authorization; and 
• Not enter contracts or financial obligations on behalf of the school without prior written approval. 
   

Volunteers 

All volunteers participating in organization-sponsored activities shall comply with RISE Charter School volunteer requirements, including any required applications, background checks, and training. 
 

Organizations are responsible for ensuring volunteers meet school requirements prior to participating in activities involving students. 
 

Facility Use 

Use of school facilities shall comply with applicable facility use policies and procedures. 
 

Organizations shall: 
 

• Submit facility use requests in advance; 
• Provide adequate adult supervision; 
• Leave facilities in good condition; 
• Accept responsibility for damages caused by participants; and 
• Follow all school safety and security requirements. 
   

Use of School Name and Logo 

Organizations may not use the school's name, logo, mascot, trademarks, or represent themselves as acting on behalf of the school without authorization from the Executive Director. 
 

Annual Reporting 

By July 31 of each year, recognized organizations shall provide: 
 

• Current officer roster; 
• Contact information; 
• Summary of fundraising activities conducted during the prior year; and 
• Financial summary if requested by the Executive Director. 
   

And the accompanying form: 
 

 
RISE Charter School 

Fundraising Request Form 
 

Organization/Group: ___________________________________________ 

Program Supported: ___________________________________________ 

Primary Contact: _____________________________________________ 

Email: _______________________ Phone: _____________________ 

Fundraiser Information 

Name of Fundraiser: ___________________________________________ 

Date(s) of Activity: __________________________________________ 

Location: _________________________________________________ 

Description of Fundraiser: 

Purpose 

What will the funds be used for? 

Financial Information 

Estimated Revenue: $_________________ 

Estimated Expenses: $________________ 

Estimated Net Proceeds: $_____________ 
 

Student Involvement 

Will students participate? □ Yes □ No 

If yes, describe: 
 

Facility Use 

Will school facilities be used? □ Yes □ No 

If yes, identify requested facilities: 
 

Volunteers 

Will volunteers be used? □ Yes □ No 

I understand that all volunteers must comply with RISE Charter School volunteer requirements. 

Initials: ________ 
 

Certification 

I certify that the information provided is accurate and that this activity will comply with RISE Charter School policies and procedures. 

Signature: __________________________________ 

Date: _______________________ 
 

Administrative Review 

Approved □ 

Denied □ 

Conditions of Approval: 

Executive Director/Designee Signature: 

Date: _______________________